Event Coordinator – Part Time

July 11, 2024

As a member of the Adeara Fund Development Team, the Event Coordinator is responsible for fostering positive relationships with Adeara’s community of donors, fundraisers, partners, and volunteers through personal connection, awareness building, and events. This position involves partnering with the Fund Development Team to ensure successful fundraising events and strengthen and build Adeara’s supportive community long-term. The Event Coordinator is expected to deliver a high level of service to the community and complete his/her responsibilities in a manner that is appropriate and in agreement with Adeara’s mission, values, policies, and philosophy of care.

Responsibilities

  • Brainstorm and implement creative ways to build relationships with Adeara’s community through our annual fundraising events.
  • Act as event director for Evening of Dreams gala, Golf Tournament, Coldest Night of the Year fundraiser, and Appreciation Parties.
  • Alongside the Engagement Lead, develop, plan and execute each event.
  • At events, act as the primacy contact person for participants, staff, vendors and volunteers.
  • Report on past events and develop strategy to improve based on findings.
  • Partner with Marketing & Communications team to ensure strong communications within Adeara and keep team informed of changes and partnerships within area of responsibility.
  • Ensure the consistency and strength of Adeara’s brand by using brand-aligned communications.
  • Schedule and lead event planning meetings with assembled staff/volunteer teams. Ensure clear communication between all parties.
  • Adhere to policies and procedure guidelines for standards of compliance.

Qualifications

  • Undergraduate degree/diploma in marketing, communications, business, or related discipline.
  • Minimum 2 years successful experience in communications, event planning, fund development or public relations.
  • Tech-savvy: Proficient with technology and a quick learner of new software.
  • Experience in developing and coordinating community activities and campaigns.
  • Public speaking experience and skill considered an asset.
  • Experience working with volunteers in a non-profit organization considered an asset.
  • Able to oversee and delegate to a team of volunteers and enforce clear communication practices.
  • Excellent oral and written communication skills.
  • Understanding of trauma-informed care, addictions, and mental health (training provided).

Personal Qualities

  • Strong drive to build community and foster relationship growth
  • Self-starter: goal-oriented and data-driven
  • Personable: excellent interpersonal skills and relational intelligence, motivational, approachable
  • Well organized: able to multitask and manage priorities on a tight deadline
  • Problem-solver: creative, innovative and decisive
  • Leader: confident, possesses leadership qualities
  • Strong integrity: able to maintain confidentiality
  • Ability to work both independently and in a team environment
  • Well-connected with community groups and leaders

Successful candidate will be required to obtain a Criminal Record Check with Vulnerable Sector Search and a Child Intervention Check.

Job Type: Part-time

Pay: $21.00-$23.00 per hour

Expected hours: 14 per week

Flexible Language Requirement: French not required

Schedule: Monday to Friday

Work Location: In person

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